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Stockholm International Water Institute (“SIWI”, “we”, “us”, “our”) is responsible for the processing of the personal data of visitors to the website https://siwi-mediahub.creo.se and persons who contact us or use our services. The following explains how we process your personal data.
‘Personal data’ means any information which can be used, directly or indirectly, to identify an individual. Examples of personal data include but are not restricted to name, age, gender, contact information, address, IP-address and payment information.
Our processing of personal data is regulated by the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and Swedish data protection law (collectively “data protection law”). More information about data protection law can be found at the website of the Swedish Data Protection Authority: http://www.datainspektionen.se.
Stiftelsen Stockholm International Water Institute (SIWI), organisation number 802425-8702, is the controller. The controller decides on the means and purposes of the processing of personal data.
Visiting address:
This section describes how we process your personal data and the purposes of processing. We process your personal data in the following situations:
You can choose to contact and communicate with us, for instance by email or via social media. In these situations, we will process the personal data that you send to us when communicating with us.
Personal data processed: When you communicate with us, we process the personal data that you yourself provide to us, including but not restricted to name and contact information. We may also process your personal data related to the matter for which you contacted us and any other comments or questions you might have.
Purposes of processing personal data: We process your personal data in order to answer your questions and handle the matter for which you contacted us, to provide you with information or materials that you have requested and to improve our offers, services and the information we provide on our websites.
Legal basis for processing: We process your personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
SIWI provides a number of newsletters through mailing lists. If you sign up for a newsletters, you will be included in the corresponding mailing list and receive regular news updates. You can also sign up to receive offers from SIWI concerning, for example, participation in upcoming events.
Personal data processed: When you sign up for a newsletter, we will process your name and email address
Purposes of processing personal data: We process your personal data in order to provide you with the newsletter(s) and offers for which you have signed up.
Legal basis for processing: We process your personal data on the basis of your consent. You can withdraw your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it will not be possible for us to provide you with our newsletters or offers if you withdraw consent. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
SIWI arranges many different types of events, including but not limited to seminaries and workshops. We may require you to register in order to participate in such events.
Personal data processed: We process the information you provide us when you register for the event, including but not limited to your name, title, contact information, place of employment, address and payment details.
We may also process personal data such as photographs, video and audio recordings from events arranged by SIWI.
Purposes of processing personal data: We process your personal data in order to administer your participation in the event for which you are registered.
We also process personal data such as names, titles and photographs, video and audio recordings in order to create and publicise promotional materials and information about our events on SIWI’s websites
Legal basis for processing: We process the information needed in order to administrate your participation in an event on the basis of your consent. You can revoke your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it may not be possible for you to participate in an event if you withdraw consent for the processing of personal data. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
We process personal data such as names, titles and photographs, video and audio recordings for use in promotional materials and on our website on the basis that it is necessary for the purposes of a legitimate interest.
We generate, share and promote knowledge about water-related issues through our publications programme. This includes several publication series tailored to various purposes and audience. These publications include the personal data of persons involved in articles, interviews, opinion pieces and photographs
We also publish information about our organisation, activities, publications and events on our websites. This includes services where it is possible to sign up in order to be listed on our websites, for example as an advisor, alumnus, mentor and on speakers’ lists.
Personal data processed: We process the name, title contact information, address, biographic information, gender and nationality and photographs of persons involved in our publications or who sing up to be listed on our website.
Purposes of processing personal data: We process your personal data in order to produce and publish our publications and to provide lists of different categories of persons of interest on our websites.
Legal basis for processing: We process personal data involved in our publications on the basis that it is necessary for the purposes of a legitimate interest.
When you sign up to be listed on one of our websites, we process your personal data on the basis of your consent. You can withdraw your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it will not be possible for us to list you on our websites if you withdraw consent. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
We advertise procurement procedures on our websites and in other media. We also may also engage with potential suppliers directly. Our procurement procedures involve the processing of the personal data of the representatives, contact persons and other relevant employees of potential suppliers.
Personal data processed: We process the name, title and contact information of the contact persons of and representatives of potential suppliers. We will also process personal data submitted by potential suppliers as part of tenders, expressions of interest or request to participate. Such personal data include but are not restricted to names, titles, contact information, education and employment history, other biographic information and references.
Purposes of processing personal data: We process personal data in order to carry out procurement procedures, i.e. to identify, invite and select suitable and qualified suppliers, to evaluate tenders and to award the contract to the supplier that submits the economically most advantageous tender.
Legal basis for processing: We process your personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
We advertise available positions on our websites and in other media. We process the personal data you submit in your job application, any communications concerning the recruitment process and information concerning interviews. We also process the personal data concerning any references that you provide.
Personal data processed: We process the information you provide in your job application and in communications concerning the recruitment process, including but not restricted to name, age, personal contact information, address, education and employment record, other biographic information and references.
Purposes of processing personal data: We process your personal data in order to administer the recruitment process. And evaluate your job application.
Legal basis for processing: We process personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
SIWI awards the Stockholm Water Prize (“SWP”) and Stockholm Junior Water Prize (“SWJP”) annually, and may also award other water-related prizes. Administering the prizes involves the processing of personal data of the persons involved in the award process.
We process the personal data of those who are nominated or compete for prices and those who submit nominations for prizes. We also process the personal data of members of the committees and juries responsible for evaluating nominees and competitors and recommending or deciding who should receive the prize, as well as the persons who participate in the award ceremonies and finals.
Personal data processed: We process the name, title contact information, address, biographic information, gender, nationality, photographs, audio and video recordings of persons involved in the award processes for our prices.
Purposes of processing personal data: We process your personal data in order to administrate and award our prizes.
Legal basis for processing: We process personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
In addition to the processing of personal data described above, we also process personal data when we are required to do so by law or regulation, for example when necessary in relation to the legal obligation to keep books or in response to the order of a court or another competent public authority.
Legal basis for processing: When we are required to process personal data by law or regulation, we do so on the basis that it is necessary for compliance with a legal obligation.
We retain your personal data for as long as it is necessary to fulfil the purposes for which for which they are processed, or for as long as we are required to retain them in accordance with law or regulation.
We will never sell your personal data to any third party. We may transfer your personal data to our suppliers of IT services. We may also be required by law or regulation to transfer your personal data to a competent public authority
We are committed to the safeguarding of personal data. We have measures in place to protect the integrity and security of personal data in accordance with the requirements of the GDPR. We process personal data using encrypted and password protected systems. We implement internal routines for data protection.
SIWI’s websites may contain to links which leads to websites that SIWI does not control. SIWI is not responsible for the processing of personal data which may take place on websites that are outside SIWI’s control.
You have certain rights in relation to our processing of your personal data under data protection law:
If you wish to exercise any of these rights, we ask that you contact us using the contact information in Section 10 below
Please contact us if you believe that our processing of your personal data does not fulfil the requirements of data protection law. You also have the right to lodge a complaint with the supervisory authority for data protection. The competent supervisory authority in Sweden is the Swedish Data Protection Authority.
https://www.datainspektionen.se/in-english/contact-us/
The information on this page may be subject to change from time to time. We will inform you of any substantial changes that we make to this information. In situations where your personal data is processed based on your consent, we will ask you to renew your consent if there are any substantive changes to the processing of personal data or your rights in relation to the processing.
For requests, queries or complaints concerning personal data, privacy, the use of cookies or other information related to data protection, please contact us at privacy@siwi.org or write to the address:
This website https://siwi-mediahub.creo.se (the “Website”) uses cookies. Under the Act (2003:389) on Electronic Communication, all visitors to websites that use cookies must be provided access to information about the use of cookies. More information about the use of cookies can be found at the website of the Swedish Post and Telecom Authority:
https://www.pts.se
A ‘cookie’ is defined by the Swedish Post and Telecom Authority as “a small text file that the website you are visiting requests to save on your computer”.
Cookies can be either ‘persistent cookies’ or ‘session cookies’:
Cookies can further be divided into the following categories:
The following cookies are set by this website:
| Cookie | Domain | Purpose | Type | Duration |
|---|---|---|---|---|
| PHPSESSID | www.siwi-mediahub.creo.se | Used to store a unique assigned ID and enable site functionality. | First Party Session | 0 |
SIWI uses third party services such as Google Analytics which set cookies to collect information about website users and usage patterns. You can find information about Google Analytics as well as how you can opt out of tracking by using the following link:
https://policies.google.com/privacy
| Cookie | Domain | Purpose | Type | Duration |
|---|---|---|---|---|
| JSESSIONID | nr-data.net | Used to keep track of session.. | Third party Session | 0 |
SIWIs websites and applications may have links embedded to social networks such as facebook.com, linkedin.com, plus.google.com and twitter.com. SIWI does not control cookies generated by such websites. If you would like more information about privacy and the cookies used by these services, please visit their websites.
If you do not wish to accept cookies, your web browser can be set to deny the storage of cookies or to inform you each time a website requests permission to store a cookie. Previously stored cookies can also be deleted via the web browser. Please visit the website of your web browser-provider for more information.
Read more about our processing of personal data on the Website here.
For queries regarding personal data, privacy, use of cookies or other information, please contact us at privacy@siwi.org or write to the address below:
